Read the article Keeping It All Together: Paper Fasteners at the National Archives in the Prologue Magazine Blog about the dangers brought upon archived documents by the little (or large) clips and other common office supplies of this nature. But what are the archivally acceptable means of “keeping it together”?
• First of all, make sure to carefully extract any and all of the existing clips and staples or remove rubber bands and threads. Smooth out the indentations and holes left by them and make sure there’s no left over “debris”.
• Although some Stainless Steel, Brass, Plastic and Binder Clips are perfectly ok for short term storage and handling, long term use of any of them might lead to contamination and/or physical damage to the important paper artifacts, ephemera and documents.
• For permanent archival storage of larger items, especially the more fragile ones, we recommend housing them individually rather than in groups. For example, Adjustable Rare Book Storage Boxes give you flexibility in terms of size and they do keep the item together by applying gentle but firm pressure on all sides. These kinds of items are best stored vertically, fully supported all around.
• Items of various materials, age and damage level should not be combined inside the same enclosure to avoid cross-contamination. However, individual documents can be contained and preserved by putting them into clear enclosures and then grouped together inside folders or envelopes.
• The smaller groups of items should be placed inside strong, archivally safe boxes to preserve them from physical damage, dust, dirt and light, the archenemies of the aging paper. Moisture-resistant options are also available and provide an extra layer of protection, especially for natural disaster-prone areas.